Governing Documents

Roles and Responsibilities

Rules and Policies

Operational Timeline

Ponderosa Community Club - About Us

The Ponderosa Estates Community Club was incorporated in 1968 to assume responsibility for The Ponderosa Estates, a recreational development just outside Plain Washington. The Ponderosa is comprised of 582 individually owned recreational lots, separated by approximately 243 acres of commonly owned greenbelts and clubhouse grounds. There is also a commonly owned clubhouse and community swimming pool.

Membership is obtained by purchasing a lot within Ponderosa Estates, and with it comes the obligation for dues and assessments to pay the expenses of the community club. Membership rights include use of the clubhouse (which can be reserved for private functions), swimming pool and other commonly-owned facilities.

From 1968 to the present, the club has been governed by a board of five volunteer Trustees elected by the membership. The Board of Trustees elects the President, Vice-President, Director of Operations, Treasurer and Secretary. Governing documents are the Articles of Incorporation, the Bylaws, the Operating Procedures, and Rules and Regulations.

Much of the work of the club is implemented through volunteer committees, although it is the Club's practice to contract for an Association Manager to handle the normal maintenance of Club facilities.

Annual dues and assessments are collected for each lot in the Ponderosa to pay for all expenses and capital improvements.

The Board of Trustees meet at 10:30 a.m. in the Clubhouse on the second Saturday of every month, except January, in order to conduct the business of the Club, which ranges from determining the speed limits and maintenance on roads (which are private roads, not county roads) to the replacement of the swimming pool (done in 1997) and maintenance of the privately owned water system.

At least once annually (Sunday of the Memorial Day weekend), and at other times as necessary, the Member's Annual Meeting is held in the Clubhouse in order to provide information on subjects ranging from the Club's operation and financial condition to voting on assessments and election of Trustees.

A newsletter - "The Pine Needler" - is mailed to each member no less than quarterly, and notices are posted on or near the Clubhouse or on our web site (www.ponderosacommunityclub.org) in order to keep the membership informed on important events.