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Ponderosa Community Club Association Manager Report
by Mary Cox
November, 2010

 We welcome your suggestions and ideas for improvements.  Our major activities for November are listed below.

Serving Homeowners

• Responded to homeowner’s calls, emails, and office visits regarding the cold weather, road maintenance, property encroachments, water leaks, and information on service providers for snowplowing.
• Please note that where Camp 12 Road leaves the Ponderosa to the south is a private road through the Standing Rock community.  Ponderosa members may walk on the road but no motor vehicles are allowed.
• The Social Committee decorated the Clubhouse for Christmas – it looks very festive.  Check out the Social Committee events in December http://www.ponderosacommunityclub.org/committees/socialcalendar.htm
• I’m sad to report a home on Saddle was destroyed by fire on November 23.  Cause of the fire appears to be a faulty space heater.  Our fire department extinguished the fire and was aided by Fire District #9.  The fireman used the new fire hydrant we installed in October.
• Please remember to vote and return your ballots before the Board Meeting on Saturday, December 11th.  Thank you!
• The Fire Department asked us to say, “Thank you!” to all who voted in favor of the Fire District #4 levy on November 4 – it passed!

Roads

• Winter is here and it’s time to enjoy winter sports.
• We began snowplowing and sanding the roads on November 20th.
• Please review our snowplowing policy on the website at http://www.ponderosacommunityclub.org/rulespolicies/snowplowingpolicy.htm
• Please remember that parking is prohibited on all Ponderosa roads and cul-de-sacs year round so as not to restrict maintenance, snow plowing, or fire apparatus.  The road rules are at http://www.ponderosacommunityclub.org/rulespolicies/roadrules.htm
• We serviced all of our vehicles and ensured they were ready for winter use.  Made some minor repairs to the dump truck and v-plow on the pickup.
• Installed new front tires on the backhoe.
• Inspected and repaired all tire chains:  dump truck, back hoe, pickups.
• Before the snow started, we inspected the ditches along our steep roads for blockages. We cleared the ditch on the corner of Stirrup and Palamino.
• Cut down and removed dead trees on Bronco (1 tree), Stirrup(2 trees), and Spur (4 trees).

Water System

• Continued work with Bill Schmidt on the detailed engineering for the water distribution replacement project.  This will take 6 months and is needed to create bid documents.
• The surveyor has completed their field work and is creating a detailed map of the water system.
• Bill Schmidt is running computer models of our water system with variables of flow, pressure, and velocity to determine the correct pipe sizes and configuration.
• Met with the USDA Rural Development to discuss funding the water distribution replacement project.
• While were replacing a water service valve on Saddle, we found the neighbor’s water service was leaking underground and the neighbor down the street had a broken water line underground.  We informed the homeowners and the leaks were fixed.
• Identified a water leak on Colt in the homeowner’s water valve, notified the homeowner, and turned off the water.
• Repaired a leaking water distribution valve on Saddle.
• Turned off/on water for homeowners, as needed. 
• Provide Water Availability Forms when requested.
• Conducted weekly review of water system.

Shop Safety Upgrade – Capital Improvement

• The septic system passed inspection and is complete.  Henry and Ken did this work.
• The electrical contractor is nearly finished – electrical inspection was passed.  We now have adequate lighting inside and outside the shop.
• Insulation has been installed and inspections passed.
• In December, the sheetrock will be installed and the plumbing trim out will be completed.
• We built storage shelves in the “new” storage area for our water system parts and other maintenance items.

Financial Reporting and Management

• Completed & posted November 2010 financial reports & made federal tax payments.
• Provided reports to committee chairs on expenses year to date.
• Analyzed November and upcoming December expenses against YTD totals and budget.

Homeowner’s Dues

• Filed a lien on a property 90 days past due.
• The Board is considering options with two possible foreclosures.

Support to the Board of Directors and Committees

• Provided documentation and information to the Board, as needed:
• For real estate issues – worked on fifteen (15) issues.  Board member Daryn Wilbur and I walked the greenbelts affected by encroachments.
• One of the issues involved working with Chelan County to get them to sell their lot at 25701 Camp 12 Road. 
• Continued work with the Watershed Committee Chair to finalize the contract for creation of a Forest Stewardship Plan for the Ponderosa greenbelts. 
• Continued reviewing, organizing, filing and archiving records from past years (1980 – 2006).
• Tracked receipt of the 112 Owner Acknowledgement Forms regarding the Ponderosa Articles and Bylaws. 
• Sent three water shut off letters which resulted in the return of the forms without shutting off the water.
• On a weekly basis, review status with Director of Operations.