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PONDEROSA COMMUNITY CLUB, INC.
BOARD MEETING OCTOBER 14, 2006
The meeting was called to order by President Jim Lawson. Board member present were Judy Toenyan, Melanie Green and Roy Daggett.
The minutes of the previous meeting were read and approved.
Jim asked Mike Bunney to read two letters from the Finance Committee. Letters are on file with the minutes.
Jim responded with proposals that the Board should take. 1. Cut the hours of the office manager. 2. Lay off one of the maintenance workers. Also the Board will seek approval from the membership to transfer funds used to purchase the snowplow equipment from the Capital Improvement fund back into the M & O. And to request to borrow money from the Emergency Reserve to continue operations through the remainder of this year. This would be repaid from the 2007 budget. Moved and seconded by the Board to accept. Jim mentioned that the Board was in-experienced when setting up the 2006 budget and was relying on information that was in-correctly given to us. An accounting firm has been contacted to help to balance the books.
Gina Wilkins made an inquiry regarding Property Management. Jim said he is all for it, due to the on-going construction and growing up of the community. Pam has some information from several years ago that she will pass on for review from a couple of property management companies. Jack Bartleson wonders if that would be part of this coming years budget, which it wouldn’t be due to time constraints. Tim Olson asked if there would be Board support to such action. It was moved and seconded that the Board was in 100% support of property management. The Board would like also for people to come together, form a committee, and do a feasibility study. It was so moved and seconded.
Committee reports: Social – Melanie reported that the quilters would be meeting on Sunday, instead of Saturday. The social committee has $210.16 on hand.
Jim read a letter of frustration from Nancy Melson concerning her revised budget that went to one member of the Board, but was not seen by any of the others. She also mentioned that our dues should reflect what is happening in the community with the value of property and the “high end” cabins going in. She felt that we are trying to maintain a nice community on a budget that is low.
Questions were asked regarding how much money would be needed to repair the caretakers house. Electrical problems are a priority. The Board moved and seconded to approve the proposed budget for 2007 adding $10,000 for the Building and Grounds committee to accomplish necessary repairs to the caretaker’s residence.
The Board also moved and seconded to accept the change of the wording of the Operating Procedures in order to include the social committee as part of the budget.
Treasurer’s Report: Read by Mike and included in the minutes. Report accepted.
Secretary’s Report: Judy reported that the Needler is in need of some help in order to keep running. All articles are now due. We are in need of a nominating committee to start contacting folks as two Board positions will be open in May. Aging accounts are down to only 14 lots out of 586 who owe for the 2006 assessment. A big thanks to Reida for all her work on these accounts. And for all of you who feel compelled to spread rumors (and you know who you are). Please note that the Office Manager has NOT been fired. We are reducing hours because of the budget shortfall. In the future, if you question a rumor, you might first want to contact a Board member! Report accepted.
Building/Grounds: Read by Jim, Nancy has kept her committee busy. She would like to see the garbage can returned that was removed. And they are in the process of creating a five year budget plan for maintenance and improvements in and around the clubhouse. Report accepted.
Jim read a letter from one of the homeowners regarding trees that are leaning over into his yard. Jim checked with Dan and they will be removed.
Another letter regarding easement for home on Saddle. Apparently the drainfield is on greenbelt and and an easement was granted at one time. The Board moved and seconded to approve.
Another letter regarding the turn-around at the end of Riata. No longer needed as the road has been extended. Because the 100 foot turn-around still exists, the owners of those lots would like their portions returned to them. Moved and seconded to approve.
RoseAnn McRoberts brought up the fact that she doesn’t get a whole lot of input from Committee Chairpersons to put on the website. Also thinks that putting the Needler on the website would be difficult to do.
Jim requested that everyone who has keys to clubhouse and other buildings sign the sheet on the front table. Although Pam mentioned that this has been done, it is many years out of date.
Meeting adjourned at 12:00 pm
Respectfully submitted
Judy Toenyan, Secretary
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Leavenworth, WA 98826