Current Board Minutes

Association Manager

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Meeting Called to Order: President John Fulmer called the meeting to order at 8:10 A.M. Board Members present were Jim Harrison, Bill Allison, Brad Burke and Sharyl Nelson. The minutes were read and accepted.

President’s Report: John asked the Board what a Manager would have done last month. The comments were: Getting the Needler, printing the ballots, to the PO to mail them, going to the bank, getting the volunteers together to put the Needler and ballots together, a culvert was filled up on Appaloosa and Brad spent 3 days trying to find out who did it, complaints about driveway could have been handled timely. John said we have a new crew working on our trees. Arne assured John that they are a lot more responsible than the crew we had working on the project. John reminded us that this is a meeting of the Board. We do appreciate the comments of the members. Brad commented on the Forestry Program. They came to his lot and removed trees without his permission and he wants them stopped until they can get some kind of order and so they know who signed the permission forms. He wants them stopped now. A motion was made to stop logging on private property until we are sure we have everyone’s permission to remove the trees. The motion was accepted. The President’s report was accepted.

Vice President’s Report: Jim checked with the Court House and it is $20 to put a lien on property and $20 to take it off. The MacBryer property is still in a 5-acre parcel. He checked out some property and they took two lots and made them one piece of property and we still treat them as two lots per our by-laws. The PUD did a super job up on Riata and they put lots of gravel on it. Regarding mosquito control, we are the only state not having West Nile virus. If we get the money for mosquito spraying, Jim will volunteer to be in charge of coordinating the spraying. Jim’s report was accepted.

Director of Operations: Appaloosa project, we were over budget. $2637.43 plus $160.00 plus tax. Part of the reason for this was the culvert was already purchased and the cost of the gravel was a lot more. Brad requested that we go to our prior years account to cover the overage. We have $33,953 in that account. Brad said he underestimated the cost of gravel and he thought he had $4000 in the Appaloosa account, but some of that had already been spent for the culvert. The extra cost was also for a problem on the road that had to be fixed with additional gravel. A motion was made that we take the additional funds out of the prior years account to cover the cost of Appaloosa. It was accepted. The park project came in on budget. We have damage to the wall of the shop and there was a police report filed. The person was cited. If he has insurance we could file a claim. Jim will find out if he has insurance. Dial-a-dig; Brad has reviewed and he thinks it would be a good idea for us to join. It would cost us $1 if we need to locate our water for a contractor. Everyone on the Board needs to review and we will get back together and discuss it at the next meeting. We had trouble with a culvert on Appaloosa and Paul fixed it. Brad went up to find out who did it. It was either the contractor or the PUD. It was the PUD. When Brad contacted them they did not feel they should cover the cost as they do a lot for us on other projects. We will go ahead and cover the cost for this repair ($229.50). The PUD did a great job on Riata. The Roads Committee will have to re-assess what needs to be done, particularly with driveways. There is still a lot of water that comes down. Next Spring the county is going to come in and redo the culverts. During the rain Brad noticed that there are a lot of places that need culverts, especially on Palomino. There are places that never had culverts. We have two speed limit signs on Colt; we should have the second one moved further down. A motion was made to move the smaller sign further down the road. He will get together with Paul on that and put orange flags on the signs. Report was accepted.

Treasurer’s Report: Bill gave the financial report. We sent out 6 water shut-off notices and within a day or two we had 4 people pay up and we shut off water to 2. He is investigating foreclosing on a couple of pieces of property where they owe almost $4,000 in back assessments. Dick Nicklas brought up the fact that the financial report submitted doesn’t make sense. It doesn’t reflect what we have. Pam said she would be willing to come in and straighten things out for us. Brad made a motion to have Pam come in and straighten out the financial report and books. Accepted. The Treasurer’s report was accepted.

Secretary’s Report: Mary Bunney submitted a proposed Pet Policy. We need to review and decide if we want to have a Pet Policy. Sharyl feels that we should also add the phone numbers of the sheriff and animal control. Sharyl will call our insurance company to see if they have a list of dangerous dogs. We could also use our Ombudsman for handling the complaints. Report was accepted.

Committee Reports:

Roads – Don Eldredge was introduced. He was the contractor thru Fairview Construction, who did the work on Appaloosa. He is here to let us know he backs his work and will be here as soon as he can to fix any problems that may arise. (no tape recording from this point on)

Greenbelt – The committee was asked where they would like some chips for the trails and they want them by the water tower so they can be spread down hill on the trails they lead off from there and then on each end of the trail that goes from Stirrup to Cayuse.

Water Committee – Dick Nicklas was asked to review when we would start using the loan money. We don’t want to start using it for small expenses, as we have to pay a loan fee up front, which is 2% of the credit line of $400,000. He is doing design reviews and the projected bid date is March of 2005 with construction May thru Sept. on 4 wells, shaft, pipe etc.

Social Committee – They have $297.84 in the kitty. We will decorate the Clubhouse on Nov. 27 and cookies and drinks served. On Dec. 10 the holiday decorations will be judged and on Dec. 11 we will have the potluck and prizes awarded for the decorations. The Potluck is at 6:00.

Old Business – Mary Bunney reminded us that she would help Arne apply for additional grants for our Forestry Program. We need volunteers to raise the teeter-totter.

New Business - Brad suggested that we get a flag for the clubhouse and the Social Committee will do that. John Barrett requested that the Board give him permission to remove some trees on the Ponderosa that are in front of his property for easier access to his lot. Dan Krolow asked why the restrooms are not open for people to use. There is no heat in them is why.

Fire Dept. Aux. – they will have the Rest Area Dec 17-19 as a fundraiser. Donations of cookies are requested. They need about 120 dozen by the 13th. They also need information to update the phone books, as a new phone book will come out next year.

Meeting adjourned at 10:37.

Respectfully submitted,

Sharyl Nelson, Secretary