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PONDEROSA COMMUNITY CLUB
BOARD
MEETING MINUTES
FEBRUARY 12, 2005
Meeting Called to Order: President
John Fulmer called the meeting to order at 8:10 am. Board Members
present were Jim Harrison, Bill Allison, and Sharyl Nelson. The
Minutes were read and accepted.
President’s Report: Roy Daggett was
appointed to the Board as Director of Operations to replace Brad
Burke. Regarding the Forestry Program, Arne has applied for another
grant of $125,000. Hoping that applying for a smaller grant it
would be looked upon more favorably and just keep doing that
until we can take care of the problem. John commented that all
the Committees are supposed to have a token Board Member associated
with it. That they keep informed or talk to as to how their meetings
are going and what they are planning. It is important that we
adhere to that and that is what is required by our By-Laws. John
said he would go to Leavenworth Towing today and get some signs
made to be posted around that you would be towed if you park
on the roads. It should say “per our by-laws” somewhere
on it. John received a letter from a lady who is extremely opposed
to the Mosquito Spraying and he will let her know that we have
to go along with what the majority has voted on. Bill has also
received some phone calls regarding the same. A question was
asked regarding the Forestry Grant, is it done and is all the
money spent? Arne has applied for an extension and it has been
granted to continue spending the remaining grant money this year,
2005. We will sell the logs remaining as soon as they can get
the truck in here after the load restrictions are lifted. The
money left will go into the pot for clean-up and the Fire Wise
program for the community, which is a requirement for receiving
the grant money. The new Grant has been applied for. Report accepted.
Vice President’s Report: Jim reported
that he had received a call from a man on Appaloosa complaining
about the sewer problem. He told him the best thing to do is
call the Health Dept. and the more people that call the Health
Dept. the more you are apt to get some action. Sharyl reported
that the Health Dept. called her and reported that they have
been working with the property owner since Sept. 2004. They have
checked out the property and did an enforcement order to stop
discharging. They checked on it and it has been disconnected.
There is no waste on the ground and there is no overt danger.
Jim wanted the Board’s opinion as to the CC & R’s.
Should we put a lot of work into this before we get some feedback
from the membership. He made a motion that he would bring information
to the Annual Meeting about this and get a vote of those present
as to whether we should go forward with the covenants. The motion
passed. Jim gave the M & O report. Not much snow! He did
get more sand just in case we might need it. The monthly water
tests were done and are satisfactory. Chuck Summers has asked
for a water hook-up for his lot and will do that in the spring.
We have been having trouble with Jeff Meyers taking water from
his neighbors. Report accepted.
Director of Operations Report: Roy Daggett
introduced himself and said he has been a property owner in the
Ponderosa since 1976. He has been in road and hiway building
and asphalt as a General Contractor most of his life. I will
try and get abreast of what is going on before he makes any comments.
We are happy to have him.
Treasurer’s Report: Copies of the financial
reports are available. Collections over the last couple of months
have been great. Bill is trying to get all accounts paid up,
that is his goal. We have people who have had their water cut
off due to non payment. We have had to call the Sheriff on one
of these as he was taking water from a neighbor. We may have
to call again today as it looks like he is now taking the water
from a different neighbor. The Financial Reports need some corrections.
Bill’s report was accepted with corrections.
Secretary’s Report: The Ponderosa is
to have a full audit every 7 years. LeMaster & Daniels in
Othello does our yearly accounting and they recommended Theresa
Martinez from their Wenatchee office for the 7-year audit. She
has been working with us for the last couple of months. She will
be at the March 12 th Board Meeting to give her report. She was
surprised that we were not using QuickBooks, as it would save
us so much time. Patty would be able to do other bookkeeping
related jobs that would help the Board with the time saved. We
have not found anyone interested in working in the office yet.
We do not have a job description yet but we do want some weekend
time. We would like someone to give out pool cards and answer
questions and refer to the appropriate Board Members questions
she could not answer. Report accepted.
Committee Reports: Social Committee: The Clubhouse
Calendar was published in the Needler. No one has stepped forward
to take over the Social Committee or stepped forward to sponsor
any activity. If you want to have Socials we need someone to
step forward to take charge.
Water Improvement Committee: We have received the Grant from
the County for $20,000. The plans will be sent to the State Dept.
of Health next week. The bids will go out approx. the middle
of March and bid evaluations should be done by the end of April
and the construction should start about the first of May.
Roads Committee: Herb Waite reported that they have projects
on Riata and Spur that they are planning on doing this year.
Would like to have a meeting with our new Dir.of Operations to
discuss how we should go forward.
New Business: We need to get a new ladder for the Clubhouse
as the one that is in here is pretty sad. It will cost approx.
$200 to get a good one.
Fire Dept. Aux. - Sue Eriksen reports that she still has T-shirts.
Respectfully submitted,
Sharyl Nelson, Secretary
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Leavenworth, WA 98826