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Meeting Called to Order: President John Fulmer called the meeting to order at 8:06 a.m. Board Members present were Jim Harrison, Bill Allison and Sharyl Nelson. The Minutes from the Dec. 13, 2003 were read and accepted as read.

President’s Report: Hank Werner resigned as Director of Operations and Brad Burke was appointed interim Director of Operations. Brad resigns from his position as Ombudsman. His resignation was accepted. We now are back to where we were. We need an Ombudsman.

The Board was asked to review the Committee for Paid Management’s proposal for “Scope of Work” and “Specifications For Manager’s Position” for their approval. The Board responded with their consensus that we should wait to do this closer to when Paul’s contract is up. There was confusion as to what the Committee wanted from the Board. It was clarified that they wanted permission to continue on with their work toward getting a manager. They would need this in order to incur expenses towards informing the membership, such as postage/phone calls/travel costs etc. Sharyl made the Motion to have the Management Committee continue with their plan and at the Annual Meeting give us their research and what the costs would be for a Manager combination Maintenance, Manager and Maintenance Contractor and Maintenance Contractor only as we have now. The Motion was accepted and passed.

Forestry Program: Arne Arneson said that Grant Gibb(logger) is pretty well finished working out in the Greenbelt in our demo area. He has to pull out for about a month or so. He will be back to finish what we are doing here. We are about 1/3 done as far as the funds we have in this particular grant. We will be looking an additional area when Grant returns. We have 3 additional lots that have been identified to add to it and then another block. We thought we were moving directly from this grant to a larger grant in the year 2004. Just learned that that isn’t coming through. It got lost somewhere in the bureaucracy in Portland. So are just now reapplying for that in the fiscal year 2005. We are going to continue into the summer with what we have now and we should be able to pickup next winter and continue with the program. We had to split our request as we could only request $250,000 at a time now. We requested another 100 acres treated this next year. In addition to the actual treatment plan we have planned to have a workshop sometime this spring maybe in conjunction with our Annual Meeting. We will explain need for the Program, how we plan to work in the Ponderosa, and to try to get more support from the people. It has been working well so far in the demo area. Arne was asked about the trees that Doug Pendleton was concerned about in the current work area. Doug has marked trees that he was concerned about and that is not a problem. Paul asked if any thought had been put into taking down dead or dangerous trees that are not in the demo area. Arne said we could certainly do that. We can make a pass thru and pick those up. We can work it out. The logger will be back after breakup, when road restrictions are lifted.

Vice President’s Report: Jim read the Nominations Committee Report from Mary Bunney. So far two people have agreed to run for the Board, Brad Burke and Bob Milton . Sharyl has agreed to stay on as Secretary if no one runs for the Board who is a fulltime resident.

Jim talked with Allan Schmidt of the Chelan County Public Works, about turning our roads over to the county. Nothing new there, it is just as bad as it ever was or worse. So that is a no go. Jim read a letter from James Anderson. He is having a hard time paying his assessments and would like to give the Ponderosa his lot. Sharyl has referred a potential buyer to him and he said he would look at it in the Spring. Will send a letter to Mr. Anderson letting him know what we are doing and if it doesn’t sell shortly we will be happy to take over the lot. Paul said we need to find out what lot we have a water line on. Report accepted.

No Director of Operations report. Paul submitted his report. He had the water tested and the test was good. We had some broken pipes that he fixed and he has been sanding everything. We had to buy additional sand and depending on the weather we might have to buy more.

Treasurer’s Report: Bill read the end of year Financial Statement for 2003 and the January 2004 one. It was suggested that we open a separate account for the Forestry Program so it can be broken down and tracked better. Report accepted.

New Business: The last day in Jan. the Booster Pump motor seized up. Paul has been investigating what was wrong with it. The bearings seized up and there is substantial damage. He has checked locally to see if anyone could repair it. They would all have to send it to the manufacturer in Florida as we would. Repair costs would be approx. $7320 and shipping would be an additional $2500 to $3000. They don’t make this motor any longer. Another motor they make that would fit would cost $7750 including the shipping but would not be available till the end of April. We need a motor that turns 3600 rpms and we don’t need any more horsepower than the 20 hp we have now. The question was asked if we could operate until the end of April. We are working with one pump now but if it goes down we are dead in the water. Paul looked into renting a pump, if that were to happen, and it could be here in a day and it would cost $1900 a month. Paul is looking into a different kind of pump. He is also looking into purchasing an aux pump. Which we should have anyway. The water loan would not cover this so the cost would need to come out of our water account. We have insurance coverage on this pump and our claim will be submitted to them. Paul will put together all this information for the board.

Social Committee: Pam Nicklas reported that the Committee has put a calendar together for the year including days the Clubhouse will be open to members. A new list of rules for member’s use has been established. Members will be able to access the Clubhouse using their pool card. We will have a volunteer in the Clubhouse when it is open for the membership. Pam submitted the calendar and rules to the Board for their approval. The Board approved the calendar and the rules. Pam gave the highlights of some of the upcoming activities. A question was asked about the volunteer monitoring the Clubhouse about monitoring the pool. They are not responsible for the pool. This information will be on the Web Site. The balance is $329.06 in the Committee’s account.

Needler: Tim needs articles ASAP. Tim can send things directly to the Web Site so you can give him anything you want to publish there. Lisa Day has the community camera and you can contact her if you want a picture taken for the Web or Needler.

Roads Committee: Brad Burke has resigned as chairperson and Herb Waite has volunteered to be the temporary chairperson until we find someone else. Our road restrictions are the same as the county’s. We have some leaks that need attention. When we have an emergency we can get a hold of Paul on his phone if we don’t see him at the caretaker’s house. Great job on sanding. Herb will call the next meeting to discuss projects. We probably will only be able to half of the Appaloosa project this year and then budget for the rest next year.

Water Committee: Dick Nicklas reported he has a couple key members on his committee, Terry Drexler and Hank Werner. They will be working on finding an engineer and construction manager.

Miscellaneous: Sharyl reported that the person who purchased the property at the Chelan County Treasurer’s Auction contacted her Fri. evening to get information about the Ponderosa. He also said that the assessment bill that we sent him was wrong and that he did not have to pay any of the past assessments that were liened on these properties. Both Jim Harrison and Sharyl were at the auction and the Treasurer warned the potential bidders/purchaser’s that the purchase price did not include any other encumbrances that could be on the property, like the Ponderosa’s assessments. Pam suggested that we remove the late charges and interest on these lots and give him the total assessments due without them. Sharyl will try to get a statement from the Treasurer’s office to reinforce what he said at the auction to back us up and will get a letter and revised statement to the new owner.

Playground update – Lisa Day is working on it.

Meeting adjourned 9:30 a.m.

Respectfully submitted,

Sharyl Nelson
Secretary