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PONDEROSA COMMUNITY CLUB
BOARD MEETING MINUTES
MARCH 18, 2006
Meeting was called to order by President Jim Lawson. Board members
present were Bill Allison, Judy Toenyan and Roy Daggett.
The minutes of the previous meeting were read and approved.
Treasurer’s report: Bill reported income for the month
of $100, 982 and expenses of $34,748. A homeowner who has owed
for the past couple of years has now paid $700. Another individual
will be sued. A CD that will be maturing soon for $16,000 will
be placed into our general a/c, a portion to be spent for engineering,
inspection, and water standards on the 4 pieces of property previously
owned by MacBryer. We expect to spend approximately $4000 to
$5000. The roads will be done to our specifications and will
be maintained by the Ponderosa after completion. Of the 4 lots
to be exchanged for water, 2 are on Riata and is now a road.
Dick questioned the M & O water in the budget and feels
it doesn’t match up. The figures look like we have already
overspent. Reida is currently working on the end of year report
to send to the accountant. She will re-check figures and report
back. Treasurer report accepted as amended.
Jim mentioned that the Board will be meeting with the finance
committee to go over items in the budget and make sure that everything
is in order to their satisfaction.
M & O: Roy introduced our new employee Dan Southwick. The
2 nd employee will be on location by the end of the month. The
Board is working on a plan to make the employees more committee
friendly, whereas they will be available to help out. A form
will be available to fill out when a committee chair needs assistance.
This also will hold true for homeowners. A fee will be determined
and that money will go back into the budget. The new employees
are hired for one year. Gina asked about where equipment will
come from. We discussed a special ballot to request funds. Pam
explained the procedure and time frame. In the meantime, Paul
has volunteered his equipment. We will purchase a dump truck,
backhoe and a plow. On the water improvement project per Dick’s
report, an easement is still being worked on and soon should
be resolved. The chlorinator will be deleted from the project
and a request for a permit revision is in process to relocate
wells. We have received a $22K grant from the County to fund
water meters, outdoor work on the control building is scheduled
for April, and some minor electrical deficiencies are being corrected.
Pam mentioned that there is grant money available for water
meters if someone wants to check it out. Jim suggested that the
subject be brought up at the annual meeting and perhaps we can
find volunteers. Paul said we had until 2012. Report accepted.
Secretary report: We have contacted 8 people who might be interested
in running for a board position. 4 of those have not responded.
We now have one who is interested. Still looking for more volunteers.
I met with Tim Olson regarding the Needler and how the Board
can contribute more to make things run more smoother. We will
have a basket in the office where articles can be deposited.
Report accepted.
Social committee: Cash on hand $278.32 with income of $31.00
and expenses $23.63. Report accepted.
New business: Roy mentioned that under the well system, we have
2 auto phone dialers in case of problems. Because this is not
part of the grant, it would have to be taken out of general funds.
We will have our engineer give us a cost factor and it will be
reviewed
Jim presented Paul and Diane Johansen with a certificate of
appreciation for their many years of service to the Ponderosa.
A gift certificate for dinner at Kahler Glen restaurant will
also be granted as soon as the restaurant re-opens for business.
Pam commented on the banner that was across the road advertising
property for sale. She felt that if a phone call needs to be
made regarding this type of advertising, it should come from
the Board and not a homeowner.
There being no further business, it was moved and seconded to
adjorn.
Respectfully submitted.
Judy Toenyan, Secretary
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Leavenworth, WA 98826