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PONDEROSA COMMUNITY CLUB INC.
BOARD MEETING MINUTES
MAY 14, 2005
Meeting Called to Order: President
John Fulmer called the meeting to order at 8:04 a.m. Board Members
present were John Fulmer, Jim Harrison, Roy Daggett and Sharyl
Nelson. The Minutes were read and accepted with corrections.
President’s Report: John said he finally
got in touch with the towing man and he gave him some signs.
He thinks we can do better. He gave us some forms that need to
be filled out when we request towing. It asks what sort of condition
the car is in, dents etc. When we get our CCR’S
we can reference this below the sign. Then it costs us $100 to
have it towed and then if the people come and get their car we
get our money back. John called this a “pre-annual meeting” on
the reader board and no one was here in response to that. Arne
Arneson, our Forestry Manager, sent a letter, as he couldn’t
be here today. He said we had overruns in all the categories
and gave his reasons for the Brad Burke settlement. We had a
great application for a 2006 grant but he has not heard if we
got it or not. He will be here for the Sat. Firewise Plan program.
He will give us an update at that time. He hopes that we would
be able to help him with the extra costs. He is paying out of
his pocket for the Brad Burke settlement. He is asking for our
help in this matter. We need to ask him about his insurance policy.
We disagreed with his settlement amount. We need to check into
our insurance to see if it would pay. Report Accepted.
Vice President’s Report: There are some
comparison sheets for people to look at comparing the CCR’s
in Div. 1 and the County codes. At the Annual Meeting we will
take an advisory vote to see if those in attendance want to pursue
this project because it is very time consuming and expensive.
We will proceed with whatever the vote tells us. The membership
did vote for Mosquito Spraying. Jim said he has been in contact
with Central Washington Helicopter and the man who does the spraying
for Chiwawa Pines and he tried to get him to come out today.
For the spraying it is $582 per acre. Paul would like to ask
him about our water towers, do we need to cover them or can he
stay far enough away? We will call him when we need the spraying.
He sprays for the hatch not the larvae. Jim said he put his place
up for sale yesterday and he wanted to know if the Board wanted
to fill his position with the ballot as he knows he will not
be able to be on the Board once he sells his property. The Board
would still have to appoint someone as Jim’s name was not
on the ballot. The Board wants him to stay until his place actually
sells. Report accepted.
Director of Operations: Roy said that he and
Paul have done some work around here. Paul has the water system
working in the park and has applied fertilizer, pressure washed
deck getting ready for painting. We need some drier weather to
paint. We brought in a dumpster and filled it up with clean-up
stuff that has been left from past projects. He has promised
that he will get the teeter-totter going out here. The Roads
Committee is getting very active and Roy encourages more and
more people to get involved in that. It is a good time. We have
to have our budget requests in by Aug. Roy thinks that this Board
needs a Building Committee. We have some huge assets that need
attention; the Clubhouse, Caretaker’s house and the office.
The Clubhouse needs major work. The roof is about gone, the woodpeckers
are doing damage, and the chimney is in need of repair. He said
he would like a committee put together with some expertise and
guidance. He and Paul and Dick have been spending a lot of time
on getting our wells. They will be doing a prebid walk thru on
Mon. It is for the well drillers and anyone who wants to can
be there for that. We have submitted bills for this project to
the State of Washington and it took us 13 days to be reimbursed.
For approximately $27,000 and we set up a separate bank account
per their guidelines. We will continue to submit bills. We need
to get letters out to two homeowners as we have to have an easement
onto their property and they would not be able to have septic
or any fuel on this 5 to 10 ft. area on their lot within the
radius of the well. We will get bids in and instead of waiting
a month to get the Board’s approval we will have a phone
meeting to let the rest of the Board members know what is going
on. He does not want to call a special Board meeting to do this.
We should have our new wells operational by Oct. There will be
some costs that we did not count on. We may have to remove a
few trees where these wells go. It should go well. The Shetland
Rd that we had to move over is done complete. On Riata, we need
to spend sometime at the Court House to get the road dedicated.
They do not have any record that we have a road there. One of
the property owners on Riata wants an easement for his driveway
and we can’t give it to him until we get the road dedicated.
We received a letter from Ann Blanchard who is not happy with
the way the playground looks. Roy said he is not real happy with
the way it looks either. He will do a little more research into
what needs to happen out there. Report Accepted.
Treasurer’s Report: The Treasurer is
not at the meeting. There are Financial reports for anyone who
wants one. There wasn’t enough room on the bulletin board
to put all the reports so Sharyl put some in the office door
window. Roy said he will put all the water project information
in the office window also, so that anyone who wants to review
it can. Report Accepted.
Secretary’s Report: Sharyl received mail
from a dog owner with what looks like teeth marks in it. It is
a $274 fine if the Humane Society comes out for dogs not under
control. They will only fine you 2 times and the 3 rd offense
it is a court appearance. If you take a picture of the dog not
under control and you can recognize that it is the officer will
fine the owner. A letter was received from App Legg. He said
that he is a 21 year owner and resident in the Ponderosa and
he wants to thank and acknowledge the Board and Committees for
their work on our behalf. He asked if he could have some of
the wood at the Fire Station for firewood. A permission slip
will be given to him. Roy asked Paul if he could use the backhoe
to take some logs over to him and drop them in his yard. Paul
will get in touch with him. A chipper has been called and we
need to pick out areas where people can pile their stuff to be
chipped. The Greenbelt Committee will check that out. Report
Accepted.
Ombudsman: Bobbie Olson said she did not have
anything to report til March. And then it started. She received
a complaint from a property owner on Saddle who said his fence
was damaged during construction of a new home. After several
weeks and it was not repaired he asked the neighbor to fix it
and he said he couldn’t drop everything to do it. She sent
out letters and the fence should have been fixed by May 15. It
has not been fixed. The person who broke the fence is liable.
He can get it fixed and send him the bill and if he doesn’t
pay they can lien his property.
Spur St. Various neighbors have
voiced complaints about lots on Spur; inoperable vehicles, over
run with animals, particularly cats, trash piled high, vehicles
parked in the cul-de-sac and strong odors coming from the lots.
Bobbie received a complaint from a woman who owns a lot on Spur
adjacent to one of these lots and they are taking over her lot
and it is an eyesore. She has owned her lot for 29 years and
has always wanted to put a structure on it but has decided to
sell. Everyone who comes by to see it does not want to buy it
due to the neighbor’s mess. She is very upset. Bobbie checked
with the Humane Society and one of the neighbors has gotten a
trap from them to trap the cats. The Health Dept. was contacted
also and they would do a residence inspection. Letters have gone
out to these property owners and they have 60 days to correct
the situation. The people who own the other lot where someone
is living on it and it is a trashy place too, they are working
on it. Thanks to Bobbie for all her work.
Committees:
Greenbelt – Bobbie Lambert
has made brochures for wildflowers and birds. Trails are looking
really good. Lariat needs bark spread on trail. The Foresters
have done a great job. Projects for this year, one of which is
putting benches on some of the trails and work on the slope outside
of the pool as there is damage to the irrigation system.
Roads – Spur and Riata will probably be completed next
week. Gates should be completed next week on Bonneville right
of way. We should have a sign at the gate that says “no
unauthorized vehicles”.
Water Improvement – Scheduled for Dept of Health approval – Mon.
at 1:00 anyone is welcome to come – bid opening a wk later.
After review of bids the committee and Roy will advise the Board
their recommendations and take their votes. There are interface
issues. There will be a ditch thru the Greenbelt. The Fire Dept.
needs to know that their buried cable maybe down. The instrumentation
will be in the office building.
Old Business/New Business – Paul said
the hazardous waste station was not in May but will be in Oct.
There won’t
be any hydro seeding till the well project is done. Having a
building committee is a good idea as there are a lot of things
that need to be done to our buildings. There are still water
run off problems, maybe we should be reviewing. The dust control
for one application is $5,000 and is we use the new type of product
that they have it will only be $4,000. At the Annual meeting
we will ask for a Buildings Committee to be formed. We need a
Ballot Committee for the Annual Meeting. Pam Nicklas and Bobbie
Lambert volunteered.
We will stick with our unwritten policy of not renting out the
Clubhouse on big weekends such as Memorial Day and Labor Day.
Meeting Adjourned at 10:25.
Respectfully submitted
Sharyl Nelson, Secretary
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Leavenworth, WA 98826