Current Board Minutes

Association Manager

Needler

Governing Documents

Forms

Meeting called to order: President John Fulmer called the meeting to order at 8:08 a.m. Board Members present were Jim Harrison, Bill Allison, Brad Burke and Sharyl Nelson. The minutes were read and accepted.

President’s Report: Loggers are back and we are going into Phase II, most property owners have signed up in this area between Palomino and Colt. We need someone to keep track of the member’s selling their property and change of ownership. Report accepted.

Vice President’s Report: Jim checked into getting a lifeguard for the Memorial weekend. He checked with the Leavenworth Pool and they suggested 3 people that would rotate every half hour. They charge about $10 per hour. E.Wenatchee YMCA has lifeguard’s they could recommend to us and we would negotiate price and hours with them. Jim asked about our liability if we bring in a lifeguard. It would change our liability. What we really need is a monitor instead of lifeguard to remind people of the rules and count the number going in. John volunteered to monitor the pool on Sat. of the Memorial Weekend. We can, hopefully, get volunteers to do Sun. if needed. Jim suggested that we think about having someone in the office possibly 3 days a week to handle some of the questions people have, tracking property owners etc. This would help us out while the question of a Property Manager is being explored.
Mosquito’s: Jim read an article from his health magazine regarding how we attract mosquitos. Talked to Leavenworth Pest Control and he didn’t know anything more that we can do than what we are doing personally or forming the District. Jim also talked to the County and the only way they would do something is if there was a disaster. Cathy Migell wrote an article for the Needler. There are suggestions on the bulletin board that you can do yourself. We now have the Browne property on the market with John’s Realty for $7,700. The Anderson property is in the process of being switched over to us. Report accepted.

Director of Operations Report: Brad would like to get the Saddle and Colt projects going. We only had one bid and that was Del Keifer. The bid was $2,965: $1525 for Saddle and $1440 for Colt. The Board approved the bid and the spending of the money to do the job. Brad would like to have a list of local contractors who might want to do the small jobs that the Ponderosa has. We don’t have to send out for bids to do these small jobs. He would like to see a little competition. Paul needs to get the ditching done on upper Colt before we can get that going. We have 7 bidders for the Appaloosa project. On May 15th the Roads Committee will stake the area, have a walk thru with the bidders May 21st and on June 4 at 1:30 the bids close. The Roads Committee will meet after that to review the bids and present their decision to the Board. Brad shared his research on the products that can be used in the Park Project. He recommends that we use the man made product, as it will last a lifetime. The Total cost, if ordered by June 1, would be about $4915. The labor costs will be extra and hopefully under $3000. A question was asked about what we are going to put on the ground. Brad said construction sand was what he recommends since nobody wanted the wood chips. Sand will need maintenance.

The Board voted that we go for the plastic border for the playground. Brad would like to get going on the deck railing. We need someone to help us out in organizing the replacing of the railing along with some volunteers to help put it in. We have volunteers and now we just need a leader.

“The Deck Committee” Brad gave each Board member a copy of information on a sweeper. It would roughly cost $12,000. He recommends that we get one. Jim brought up the question of how often we would use it, would it be an option to rent or hire it done. We definitely need to sweep and not use all the water to clean the roads and it also undermines the roads. We would need to check out all the costs for the different options. We have street signs that we have had for several years and they need to be installed. You need an auger to get the holes for the signs. We will have to check out with Hank what was done before and what we needed to do to get the rest of the put in.

Maintenance report – the pump is back up and working. Maintenance on the pumps need to be done every three years and the cost would be approximate $600 for the bushings, bearings and the tool to do the job. The ok was given for Paul to go ahead and order these parts. Paul replaced a couple of valves on Primitive Park that were leaking, replaced water valve on Morgan and cleaned roads off and removed a tree from Lariat and he is working on the ditches, working on pool to get it ready and has ordered a new pool cover. The pool will open in May and close in Sept. Brad’s report was accepted.

Treasurer’s Report: As of this date we have almost 90% of the members paid in full their assessments. Bill read the Financial Statement showing that we are way ahead of our expenses. Last year we collected almost 97% of what was owed. We will be working on the other 3%. We are checking with our attorney regarding the Ellison property. Bill’s report was accepted.

Committee Reports:

Greenbelt – Bobbie Lambert isn’t returning til July this year. Maybe a volunteer could take over for her.

Water Improvement – They are moving along on the design of improvements and most of the activity will be next spring. New wells will be installed as the old ones have iron bacteria. Two new wells and two refurbished wells.

Social Committee – Pam reported that the Board Appreciation dinner is tonight. The Pancake Breakfast has been cancelled, as there is a wedding that weekend. At the Annual Meeting she will ask for volunteers to man the Clubhouse so we can keep it open for use.

New Business – The Fire Dept. Burn Pile is coming up on May 22. The Auxiliary is selling hot dogs, pop; brownies and they will have new Ponderosa T Shirts to sell. Sue Eriksen volunteered to keep track of the new lot owners. Jack Bartleson said that the Committee for Paid Management would be spending some money to set up the presentation at the Annual Meeting. They were given permission to spend some money to do this.

Diane Johansen asked for time at the Annual Meeting to talk about the vandalism at the pool.

Meeting adjourned –
Respectfully submitted

Sharyl Nelson, Secretary