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Meeting called to Order: President John Fulmer called the meeting to order at 8:04 a.m. Board members present were Jim Harrison, Brad Burke, Bill Allison and Sharyl Nelson. The Minutes were read and accepted.

Report from Fire Chief, Bruce Merighi: Bruce wants to deal with the slash piles on the property north of Bronco Lane. There has been woodcutting on the property and it is dry and nasty. He said what he would like to do is move the slash piles to a safe location, on Ponderosa Property, cover them and deal with them when it is safe to burn. The property owner has been asked to take care of them in the past and has not done so. A Motion was made to send Mr. MacBryer a letter telling him that we support the Fire Dept. in regard to the slash piles and burning them on the Ponderosa property.

President’s Report: The logger’s are still fighting fires so there hasn’t been anything done on our Forestry Project. John thanked Bobbie Lambert for the work that she has done on the Birds and the Trails. Thanks to the Property Management committee for coming to all the meetings. Report was accepted.

Vice President’s Report: Jim went to the Court House and checked on our CC&R’s and we do have them on Div. 1 but not on the whole Ponderosa. The County suggested that we contact our lawyer to research getting them back in place. Jim would like to put in budget $2500 to do this. Jim talked to Michael Kehl about the two lots we have on the market. He said he had someone interested in the one on the top of the hill. Jim would like to see us consider doing foreclosures on lots that are in arrears in their dues before they get so far behind in what they owe. We should look into this to see if it is something we can do. When we do our budget Jim would like to put in budget to have someone in the office 2- 4 hours days a week. Jim made a motion to put this in budget for next year and it was accepted. Reported was accepted.

Director of Operations: Dust retardant, 1 application was done before the 4th of July and then it always seems to rain. Brad recommends that we either budget for 2 applications or we wait until after the 4th to do the application and save some money. The 2nd half of Morgan was completed and patching done. The new sign was installed on Arabian. The Colt and Saddle project came in under budget. Paul reported that a technician came out from Precise Power and checked out our motor at the pump station and it checked out good. Dist. 9 damaged a fire hydrant when they were here fighting the fire. The cost to repair is $254.91. We will pay for this out of the water budget. Our water system tests are all good. There are 4 bidders coming in today to bid on the playground project. Brad wants to have the bids in a week. We are not going to be able to drive stakes in the ground. We will have to dig a trench. Which raises the cost. Brad’s report was accepted.

Treasurer’s Report: Bill read the Financial Report. He said we have collected dues owed from last year of approximately $2,000 just this last month. We do put liens on property when they do not pay. So then they either pay or they seem to sell their property.

Secretary’s Report: Don Agopsowicz called to let us know that he is in the process of buying the lot owned by Chelan County just below the power line on Primitive Park. He realizes that the County has never paid their dues on this property but he cannot afford to buy it if he has to pay what is due. He would like make an offer of paying the dues and assessments for this year. A motion was made that we accept his offer and it was accepted. The Red Cross called and wanted to assess our facilities for an emergency shelter. They came out and did a review and will send us an agreement if they decide they could use our Clubhouse for a shelter. The Insurance Company wants us to review our insurance. There was a question when the pump went out, if we needed more insurance. Report was accepted.

Committee Reports: Greenbelt – Bobbie Lambert said they had a good workday last Sat. She encourages everyone to walk the Balsamroot Trail. They did some clearing so you can find the trail and a bridge was built over where there is water the spring. Decided not to do anything with Lupine, which is where the work is being done until the work is finished. Bobbie talked with Arne when he was here and he said there was a lot of brush along Lupine that has been removed which makes it look denuded. There were also a lot of diseased trees that came out. There were a lot of trees that came out of that area. Probably more than will come out of other areas. We need to remember that it is going to look awful for a couple of years until things come back. The Greenbelt is budgeting for some hydro seeding, trying to put native grasses in and try to avoid weeds. We have a new trail map and Bobbie did a brochure on wildflowers. RoseAnn McRoberts is looking into the cost but in the mean time she has made a black and white list. She also did a bird one and is looking into the cost of that. Beginning Mon. Kris’s Lawn Service is going to begin working on the pool slope. We will have a graveled driveway for vehicles and grass and/or landscaping on the rest of the area. We are going to budget to hire a chipper to come in two or three days next year to chip. That would make a chipper available to the whole community as well as the Greenbelt areas. The Trail maps and other info are available outside the office door.

Management Committee – Bobbie wanted to remind us of the purpose of the Manager. The Manager would be working under the direction of the Board and would be doing the daily operation. Continuity is something we need. The Manager would do the research, look thru the files, talk with “old timers” and would get the information the Board needs to make decisions. Supervision and liaison with the various contractors would be another area a manager would cover. The committee has looked at several communities like the Ponderosa to find out how much a manager would cost and they are asking that we add $65,000 to the budget. That is a reasonable sum that we can get a good manager. The committee would like to ask the budget committee to prepare a budget including the cost of the manager and one without. We figure it would add $110 per lot. It is felt that more information needs to go out to the membership for them to make an informed decision about this. The Board accepts the Property Management Committee’s report and approves the inclusion of $65,000 in the 2005 Budget for the purpose of hiring a Manager for the Ponderosa Committee Club. Discussion held. John called for a vote of the Board: two against and three for it. It was approved. Thanks went out to Bobbie Lambert and the Management Committee for all the hard work they have put into this.
Roads Committee – Herb Waite reported that the Colt and Saddle projects have been done and the water should be under control now. Every property owner should control the water run off on his or her own lot so it doesn’t go down the road and cause damage. This can be done by putting a little ditch going to one side or the other of their driveway to control the water. Riata is another problem. The County is upgrading and putting in a deeper bar ditch and lowering the power and putting in culvert and this will help us. We are working on Spur to try to control the drain water their. We have talked to Bonneville and they are going to put a bar ditch down the power line right of way. It is causing a lake there now. It will cost us one culvert to help the Spur water run off. They have talked about a 5 year plan on the roads: chip sealing more roads, which will cut down on the dust retardant applications and we have to protect the ones we have now.

Social Committee – Today we have our Wheel Parade and Ice Cream Social. As of the end of July they have $220.70. The Bar-b-que was a huge success with 60 hamburgers and 36 hot dogs being consumed. The Movie Night was a lot of fun with over 20 kids and adults attending. They would like to do it again. The Quilting group would like to change the date to Oct. 16 for their quilting day in the clubhouse and possibly having the 23rd too. Board agrees that was fine.

Water Improvement Committee - Right now letters are out to the Dept. of Health and Ecology and once those come back it has gone by all the State Agencies. He has met with Bill Schmidt. The next step is to send out the bid packages. Dick would like to review all the bills for the Water Improvement as there was more money spent out of the account than there should have been. Dick is supposed to approve the expenditures before they are paid.

Budget Committee – Everyone has to have their budget requests submitted by the end of August.

New Business – Jack Bartleson has an old map of the Ponderosa. A cherished possession of his. He is willing to give it up if the Board agrees to have it framed and mounted in the clubhouse. The Board agrees to do so. Jack will see that it is framed.

Diane Johansen wanted to let everyone know that the Fire Dept. Aux. will be selling T-shirts and Quilt Raffle tickets here today during the Ice Cream Social.

Vote: Sue Erickson reported that this was the most ballots we have ever received. We received 247 votes, which is almost half of our membership voting. The Appaloosa Rd. project has 79 votes against, 3 abstained, 165 for
The Mosquito Spraying had 85 against and 162 for
Both items passed.

The meeting was adjourned at 10:27.

Respectfully submitted,

Sharyl Nelson, Secretary