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Meeting Called to Order: President John Fulmer called the meeting to order at 8:00. Board members present were John Fulmer, Brad Burke, Bill Allison and Sharyl Nelson. The minutes were read and accepted.

President’s Report: John said he is monitoring the Forestry Project and he had talked to Arne and he said they were going to bring their equipment in and start. Yes, they have started. Report was accepted.

Vice President’s Report: Jim is absent but he had called and said that one of our lots we had for sale had sold.

Director of Operations Report: Brad received three bids on the Park Project. Sarena Landscape’s bid was $10,000, Del Keifer $3800, and Randy’s Irrigation $3325, all plus tax. The Board awarded Del Keifer the bid after we threw out the highest and lowest bid. This is how we have awarded other bids. Brad recluse himself from the vote as he did not want there to be a conflict of interest as he is having Del do some work for him personally. A motion was made and passed to have Del Keifer do the Park Project. Appaloosa Rd. Project: Stubbs Excavating can no longer get bonded. Don, who we were working with, has lined up for us Fairview Construction and Don will still do the work. Everything else will be the same, the same contract etc. Brad has turned in his budget request for 2005. He turned in two applications of dust retardant on the roads, one before the 4th and one after. Report accepted.

Treasurer’s Report: Bill read the Financial Report. Income was from dues owed this year and from dues owed from last year. Main expenses were contract labor, roads and water. Bill’s reported was accepted.

Secretary’s Report: Sharyl read correspondence from Mr. MacBryer who was responding to our letter to him regarding the slash piles on his property. He said there would be more and he would take care of them. Dick Nicklas sent a letter to the Board asking about the discrepancies in the Financial Report and in particular the Water Improvement account. Mike and Mary Bunney wrote asking about removing the unused mailboxes on our stands. Sharyl checked with the Leavenworth Postmaster and he said that would help our new carrier a lot to remove them and just return the mail. It was discussed that we put a notice on the ones we might think should be removed, just to be sure. We can also put a notice in the Needler and let people know that we will have the mailboxes in the office just in case we removed one that shouldn’t have been. We also received a letter from Tim Olson stating that he would no longer be doing the Needler after this year. He will be available to assist whoever takes over. He will do the last Needler for this year and he has submitted a budget for next year. Our Insurance man, Tony Wright, came out last week and met with Sharyl and Paul. We went over the coverage and in particular the pump houses to make sure we have enough coverage. He also brought up the fact that he was looking at an insurance pool for non-profit organizations similar to ours. Tony also looked at the deck and said as long as the railing is sturdy it should be fine. Report was accepted.

Committee Reports:

Social Committee: Pam reported that we made $80.00 after expenses on the Ice Cream Social. We have $300+ in the fund. There are no Socials for Sept. The Quilters will be having the Oct. 16 and maybe the 23rd too. The Parade was a “hoot” and enjoyed by all. Fran Larsen donated the stereo to the Clubhouse.

Needler: We will need a “Help Wanted” in the next Needler, for Tim’s replacement.

Greenbelt Committee: The Landscaper is working on the hillside next to the pool. Pam will get some new signs for some of the trails.

Management Committee: No report but a question was asked of them about the contract if Property Management was voted in. They have budgeted to have a professional contract writer to do that.

Water Improvement: The Water Improvement is still doing design. Hope to go out for bids in March. Received letters from the State. May have to ask for an extension on loan from the State.

Budget Committee: Dick wanted to thank everyone for getting in their requests for the budget so promptly. It is the best it has ever been. He has been talking to Jim and Kathy Migell regarding the mosquito spraying part of the budget. It will be $40 per lot for 7 applications per year. Dick will write it up for the budget. Dick brought up a couple other questions regarding budget request, which were clarified.

Fire Dept. Aux: Diane Johansen reported that they raffled off the quilt and raised $1252 for the Dept. Thanks to all that bought or sold tickets. Diane also reported that she had pictures of garbage that was thrown off the road up on Primitive Park. There were 4 large garbage. Would like to see it put in the Needler requesting people not to do it.

Ombudsman: Bobbie Olson had a couple letters to respond to. She felt we had a lack of communication with Kathy Migell regarding the Mosquito ballot.

Old Business: Dick Nicklas looked at financial statement copies we had today and it doesn’t add up. We have a $200 difference. Will reconcile today.

New Business: Robert Mackenstadt has trees along his property on Appaloosa that he would like permission to remove. They are right along the road and power lines and it makes it hard for him to get in his driveway with his trailer. A motion was made to give him permission to remove these trees and it was passed.
Brad got a speed sign “Reduce Speed to 15” and would like to put it up on Colt.
Pam Nicklas reported that there have been two vehicles driving on the power-line road. It is a real concern during fire danger season. There should be something we can do.
Diane Johansen reported that we had worms in the pool this morning. Which they have never seen before. The worms came from the new dirt that was delivered for the landscaping. The pool will be closed for the season Sun. night since the weather has not been very good.
Bobbie Olson reported that the sign on Shetland Rd. is ready to fall down. Would like to see it replaced.
Jack Bartleson gave the Ponderosa the original sales map and we gave him the job of having it framed. He also gave us some other written material regarding the original sales of the property that we should get framed. Lisa Day took pictures of our new pool and we will get those framed too.

Meeting adjourned at 9:50.

Respectfully submitted,

Sharyl Nelson, Secretary