Ponderosa Community Club Committees
The following information on committees is taken from the Operating
To serve on a committee you must be a member in good standing:
that is, current on all dues and assessments, and not in violation
of Ponderosa’s water rules. The committee sizes recommended
below take into account that too small a committee limits ideas,
while too large a committee tends to hinder progress toward objectives;
however, availability of volunteer members and expertise must
always be considerations.
Appointment of Committees
The President appoints
members to the following standing committees: Building & Grounds, Finance, Elections, and Social. The President
may also appoint other committees (Ad Hoc) on an as-needed basis
in order to take advantage of expertise in the membership, to
give more members the opportunity to participate, and to lighten
the workload on any individual. To be considered for service on
a committee -- either a standing committee, or one you believe
should be created -- place your name and interests with a Trustee.
Board of Trustees and Committee Relationship.
Through operation of the Bylaws and other sections of these Operating
Procedures, each committee is assigned a Trustee whose responsibility
is to assure that the committee is meeting properly and in a timely
manner, that progress toward goals is being made, that due dates
are being met, and to coordinate the committee’s work with
other committees and the Board of Trustees. The assigned Trustee
is not a member of the committee, and has no voting power on the
committee. The Trustee may not influence the committee’s
deliberations or conclusions, or screen or censor the committee’s
reports, although the Trustee’s experience, advice and counsel
can be offered for the committee’s consideration.
Committee Reports & Recommendations
The committee may reach its conclusions by unanimous vote, by
majority rule, or by consensus. It is not necessary that every
committee member be in agreement with every element of the committee
report, but courtesy and accommodation are crucial elements necessary
to keep the business of the Ponderosa moving forward. The committee
reports and recommendations are to be presented, in writing, to the Trustee responsible for reviewing them for approval or revision.
Board’s Acceptance of Committee
If the Board of Trustees accepts a committee’s report without
revision, the Board of Trustees is to act in accordance with the
report and its recommendations.
Board’s Revision of Committee Reports
If the Board of Trustees revises a committee’s report, the
revisions are to be returned to the committee for approval. If
the committee approves the Board of Trustee’s revisions,
or makes further revisions which are acceptable to the Board of
Trustees, the Board of Trustees is to act in accordance with the
revised report and its recommendations.
Failure to Reach Agreement
If the Board of Trustees and the committee cannot reach agreement
on a single version of the report, both versions are to be presented
to the membership for acceptance of one version, or rejection
of both versions. This should be a rare occurrence, if all parties
are seeking the best outcome for the Ponderosa through courtesy
Standing Committees are needed to handle ongoing issues. Ponderosa
has four standing committees which continue in place, even after
their reports have been submitted. The members of the standing
committees will change over time as appointments are made each
Ad Hoc Committees
An ad hoc committee is one which is appointed to carry out a specific,
short-term mission. When the committee report is submitted to
the Board of Trustees, the committee is automatically dissolved.
Examples of ad hoc committees are
a Legal Committee, which might be formed to oversee a lawsuit;
or a Membership Committee to welcome and assist new members in