Governing Documents

Water System

Roles and Responsibilities

Rules and Policies

Operational Timeline

FAQs (Frequently Asked Questions)

Volunteer Opportunities

Ponderosa Reports

******* Board Meeting Reports *******

Minutes of January 7, 2012 Board Meeting

Agenda for Upcoming Workshops/Board Meetings

Annual Members Meeting May 29, 2011

******* Needler *******

Latest Needler

Previous Copies of Needler

******* Miscellaneous Reports *******

Latest Association Manager Report

Watershed Committee Report

Water System Upgrade-  Project Update December 23, 2011

Announcements

The office will be closed Dec 31 – January 2.  We’ll be open as usual on Dec 30 and January 3.  Emergency contact information is posted on the office door.

Special January Board Meeting

Hello Ponderosa Members,

The Board of Trustees has asked me to announce the following:

There will be a Board Meeting on Saturday, January 7 th , 2012  starting at 10:30am in the Clubhouse.

Usually, the Board does not meet in January, but there are time-sensitive water project issues which cannot wait until the next regular Board Meeting on February 11, 2012.

All members are welcome to attend the meetings.

Best Regards,
Mary Cox
Association Manager

Results of Voting on Ballot issues

The following are the results of the ballot count, which took place today at the Board Meeting on 12/10/2011

All measures passed.   The specific results are as follows:

Ballot Issue #1:  New Bylaws:  Passed with 173 For;  55 Against

Ballot Issue #2:  New Operation Procedures:  Passed with 171 For;   55 Against

Ballot Issue #3:  Time and Date of Member's Annual Meeting:  Saturday 10am received the most votes with 117.

Ballot Issue #4:  2012 Budget:   Passed with 196 For;  31 Against

Ballot Issue #5:  Replace Backhoe:  Passed 187 For; 38 Against.

Burn Ban Lifted

Fire District #4 announced the following:

• The fire ban was lifted last night, Friday September 30.
• Fire permits are still required for burning.
• Permits may be obtained during Fire Department office hours:

o    Monday 8am – 11am      Chief Mick
o    Monday 9am – 4pm        Secretary Marlene
o    Friday 9am – 1pm            Secretary Marlene

Please contact the fire department for more information.

Water System Upgrade – Project Update
December 23, 2011

The water mains replacement project is on schedule for construction next summer (2012.)   There are still many requirements and activities to complete before then, but if all continues to go well without any unforeseen issues, we should stay on schedule.

In the last month, the following major activities were completed:

• Thank you to those 12 members who granted the Ponderosa easements for replacement of the water main on your properties!
• The loan contract was signed by PCC and the State of Washington Public Works Board:  Not to exceed loan amount of $3,501,670.00 at an annual interest rate of 1.5% for 24 years.  This was approved by the PCC membership in September, 2011.
• We submitted a Substantial Shoreline Development Permit (including a JARPA and SEPA checklist) to Chelan County – this was required because Saddle Road is, in places, within 200 feet of the Wenatchee River.
• There are Chelan County “Notice of Land Use…” flyers posted at the office and along Saddle Road.
•  RH2 engineering has the design engineering ready for review.  Their workovers about 80% of the Ponderosa:  everything except Camp 12 Road and Riata.
• Bill Schmidt is designing the remaining 20%.  He is reviewing his work with RH2 and the Ponderosa staff now.  His design will be ready for general review in the next few weeks.

If you would like to review RH2’s plans, they are available for review at the office and at the following link:

http://bothell.rh2.com/Documents/Ponderosa/Overview.pdf

Directions for website use:

• There is a legend on the overview map page.
• Click a street name to see all the plans for that street.  The plans are listed by address/lot number.  Click on the plan you wish to review. 
• At the top of the page is a zoom function.  The plans appear at 25% by default.  Increasing the size to 50% is helpful, then use the scroll bars to see the entire plan.
• In the future, we will use this website and map for the “90%” plan review, construction schedules, and the like.

Please Note:

• The plans for Camp 12 Road and Riata are not on the website yet.  They will be added in the next few weeks and I will send an announcement.
• We do have a paper copy in the office now.  (We are generally in the office from about 10:30am – 2:30pm M-F, and 9am-1pm on Saturdays.  However, there is a specific schedule on the office door because the schedule can vary from week to week depending on our tasks.  Call the office at 763-0320 for more info.  We will be closed Dec 24 – 26 and Dec 31 – Jan 2.)
• The plans are not final – this is called a “50%” review.   
• If you have feedback or questions, please email me at pccmgr@nwi.net
• We are especially interested if you know of obstructions for trenching, such as septic systems, large rocks, etc…
• We would appreciate feedback by January 14.
• The lots highlighted in purple are those lots which have a Ponderosa water service valve within the member’s private property.  As part of the water project, we will put the new water valves on Ponderosa property and connect to the existing water service line.  In January, I will send a letter to every owner of a purple lot explaining the process.
• The lots highlighted in green are those lots where there might be significant reconnection distances.  These are still being reviewed.  If needed, I will contact owners of green lots.

Owners’ Guest Guidelines
Ponderosa Community Club

Before you loan out your home to guests please:

1. Give the PCC office your Owner(s) Name, Ponderosa Address, Email and Phone Number.  Please provide the information via email, letter or in person.
2. Give the PCC office a phone number for a local contact (less than 1 hr away) if possible.
3. Give surrounding neighbors the above information (1 & 2).
4. Post NO FIRES sign (as provided by PCC) by front door or on refrigerator.
5. Post Ponderosa Rules (as provided  on the PCC website) by front door or on refrigerator.
6. Provide 2 parking spaces or 1 space per room (whichever is greater). Vehicles overflowing onto PCC private roads are subject to towing at owners expense.
7. Have Garbage Service and have cans placed and removed from street within 24 hrs of Garbage/Recycle pick up.
8. Be responsible for any Fines assessed for rule(s) violation during the stay of any rental guest (as well as personal guest, or owner).
   If Vacation Rental, at time of Rental:
9. Each Vacation Rental Owner needs to contact the office (via email) at least 24 ours before arrival if they personally, or their non-paying guest, will be using the pool. (Paying guests will not have access to community pool as per PCC Rules and Procedures)
10. In case of emergency, the above registered owner will have the name, cell phone, and number of vehicles with license plates (if possible) of each rental guest vehicle available (to give to a forest ranger, fire chief, etc.).

New Trails Map

We now have new greenbelt trails maps on the web site. All are welcome to hike these trails. To find out where the trails are use the trails map. Happy hiking!

Miscellaneous

Chelcie has updated the New Member Packet – it has a lot of useful information.   If you’d like a copy, please let us know.

See Social Calendar

If you would like to plan a Social Activity for 2010, please contact the Board with your ideas. 509-763-0320.